The menu that appears will vary depending on the current mode (Design, Style or Data View) and on what is selected. Each mode has its own standard menu that will appear in most cases, but in two of the modes (Design and Style) a shortened version will appear if one or more entire questions are highlighted.

Styles menu

Edit menu

Properties menu

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Action	Commands
Move question below	Page Down
Move question above	Page Up
Move to the first question	Ctrl + Home
Move to the last question	Ctrl + End
Move down a line	Down cursor key
Move up a line	Up cursor key
Move one character left or right	Left or Right cursor key
Move one word left or right	Ctrl + Left cursor key or Ctrl + Right cursor key

Editing questions

Action	Commands
Add a new question	Move the cursor to the required location. Press Enter to create a new question after the current one. Click  to insert a new question before the current one. Alternatively, use the menu option Edit | New or Ctrl + N.
Add a new part of a question	At the end of a Multi Choice, use Ctrl + Enter to add an Other style question, or to create a Grid Next after a Grid First, or Open Next after Open First.
Delete a question	will delete the question currently highlighted.
Clone a question	will copy the currently highlighted question and insert it immediately after the current question. Alternatively, use the menu option Edit | Clone or Ctrl + O.
Move a question	Use Ctrl +  and  to move a question up and down within the questionnaire.
Add new codes	Move the cursor to the required location in the list of codes and press Tab.
Delete existing codes	Use Ctrl + Y to remove the entire code. Alternatively, use the Backspace key or Delete key to remove a character at a time.
Change box size	Use Ctrl+ + on the numeric keypad to increase the size of the box and Ctrl + – to decrease the size of the box for Open Ended questions.

Adding breaks

Action	Commands
Add a new line	Move the cursor to the required place in the text. Use Shift + Enter to force a new line.
Add a page break	Highlight a question and press Ctrl + Shift + B and a  will appear above the current question. Press Ctrl + Shift + B again to remove the page break.
Add a column break	Highlight a question and press Ctrl + Shift + A and a  will appear above the current question. Press Ctrl + Shift + A again to remove the column break.
Add a section break	No shortcut available.

Selecting questions

Action	Commands
Selecting consecutive questions/ codes	Either drag down with the left mouse button depressed, or use Shift + to select the required questions or codes.
Select all	Use Ctrl + A to select the whole questionnaire.

Questionnaire actions

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Spell checking the questionnaire text

1. With the Questionnaire window open, click  to start a spell check. The spell check searches the entire questionnaire from the current editing position of the cursor.
2. When the spell check identifies an incorrect spelling, you will see the word in the Change to field. The Suggestions list shows a list of alternative spellings that you can choose from.
   • Click Ignore to leave a word unaltered.
   • Click Ignore All to skip all occurrences of that word.
   • Select Change to put the text in the Change to: box into the text of the questionnaire.
   • Select Change All to change all occurrences of that word to the new spelling.

3. At the end of the questionnaire, the spell check automatically restarts at the beginning. The spell check process stops once the entire questionnaire has been checked. It will then display a message showing the number of words checked and replaced.
4. Click OK to return to the survey.

Spelling options

You can set the default settings for spell checking in the Spell Checker Options dialog. Click Options in the Spellings dialog or use the Tailor | Spelling menu in Snap XMP Desktop to change the spell checker options.

The default setting for spell checking is to ignore both numbers and partial numbers, so that numbers that appear in the questionnaire, such as Q1, Q2A, 100, 1997 are ignored.

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This only affects the appearance on the screen. It does not alter the look of the questionnaire when printed or viewed online. The Zoom setting resets when you close the Questionnaire window. The questionnaire always opens with zoom set to 100%.

1. Click the Zoom button  on the toolbar and this shows a drop-down list of options, from 25% up to 400%.
2. Choose a larger value to zoom in to get a close-up view of your questionnaire.
3. Choose a smaller value to zoom out to make more questions visible but at a reduced size.
4. Alternatively you can type in any value between 25% and 400% to display the zoom setting you want.

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Button and menu options

Button	Menu option	Alternative	Description
			Switch to Design mode.
		Ctrl + M	Switch to Style mode.
		Ctrl + Shift + D	Switch to Data View mode.
	Edit | New	Ctrl + N	Create a new question. The name of the question must be unique within a survey. Digits and stops are allowed, e.g. Q1, Q1.1, Q1a
	Edit | Clone	Ctrl + O	Clone the existing question to create a new question with a different name.
	Edit | Delete	Delete	Delete the current question.
	Edit | Undo	Ctrl + Z	Undo the last action.
	Edit | Redo		Redo the last action.
	File | Save		Save the questionnaire but keeps the Questionnaire window open. This is only active once you have made changes.
			Opens the Variable Properties dialog, where you can change the property values for the selected variable.
			Opens the Style Picker dialog, where you can select a style to apply to a question.
			Opens the Routing Rules dialog, where you can create routing rules.
			Renumber the questionnaire. Double-click to switch on auto-renumbering. Single-click to return to manual mode.
	File | Page Setup		Questionnaire Properties. Options available depend on the edition of the questionnaire.
	File | Editions		Editions and Style Templates assigns a Format or Language or saves a template of the current questionnaire layout.
	File |Print Report	Ctrl + P	Produce a print preview of the questionnaire with the option to print a copy.
	Edit | Spell check	F9	Spell checks the questionnaire.
			Zoom in or out to change the size of the questionnaire on the screen.
			Define scanning. This button is only displayed if the scanning module is installed and a scanning questionnaire is being designed.

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• Click Save  on the Questionnaire window toolbar to save changes to the questionnaire.
• You can also select the File|Save menu to save any changes to the questionnaire.

When closing the Questionnaire window by clicking on  in the top right corner of the window, you will be asked if you wish to save the changes to the questionnaire.

• Click Yes to save the current changes.
• Click No to close the Questionnaire window and abandon any changes made.
• Click Cancel to return to the Questionnaire window.

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Change the Questionnaire window to Data View mode by clicking    on the Questionnaire window toolbar. This shows the case data in questionnaire format. There are two options available:

• Select Case Data to view or print individual responses

• Select Counts to view or print a summary of responses

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Here you can

• add items questions or notes to create your questionnaire
• style the way individual questions appear
• change how the whole questionnaire looks
• add other items such as video or audio
• specify how the questions are asked by including routing
• specify valid answers by using patterns and validation
• set which editions to publish

Choosing the questionnaire mode

The Questionnaire window has three modes to help create your questionnaire.

Design mode

This is the mode you work in when setting up the questionnaire. The Design mode is the default mode selected when the questionnaire window opens. Design mode allows you to specify

• the questions to be asked
• formatting individual questions
• the order in which they will be asked
• the type of response expected
• the overall layout of the questionnaire

Style mode

Style mode allows you to format the questionnaire in the same way as Design mode, but is used to make modifications to larger parts of the questionnaire.

Style mode allows you to

• change styles
• rename styles
• create new styles

When changing styles, you can

• only modify the selected style
• modify all styles related to the selected style
• modify every style (all questions) within the questionnaire

Data View mode

Data View mode allows you to view the current responses to the survey displayed in the questionnaire layout. You can print individual cases, or see a summary of all cases.

Questionnaire window toolbar

The Questionnaire window allows you to specify the layout and structure of your questionnaire.

The Questionnaire buttons and menu options are shown in the table.

Button	Menu option	Alternative	Description
			Selected in Design mode.
		Ctrl + M	Switch to Style mode.
		Ctrl + Shift + D	Switch to Data View mode.
	Edit | New	Ctrl + N	Create a new question. The name of the question must be unique within a survey. Digits and stops are allowed, e.g. Q1, Q1.1, Q1a
	Edit | Clone	Ctrl + O	Clone the existing question definition to a new question of a different name.
	Edit | Delete	Delete	Delete the current question.
	Edit | Undo	Ctrl + Z	Undo the last action.
	Edit | Redo		Redo the last action.
	File | Save		Save the questionnaire but do not close the Questionnaire window. Only active once changes have been made.
			Opens the Variable Properties dialog. Property values for the selected variable are changed here.
			Opens the Style Picker dialog to select a style to apply to a question.
			Opens the Routing Rules dialog box. Different routing rules can be created here.
			Renumber the questionnaire. Double-click to switch on auto-renumbering. Single-click to return to manual mode.
	File | Page Setup		Questionnaire Properties. Options available depend on the edition of the questionnaire.
	File | Editions		Editions and Style Templates assigns a Format or Language or saves a template of the current questionnaire layout.
	File |Print Report	Ctrl + P	Produce a print preview of the questionnaire with the option to print a copy.
	Edit | Spell check	F9	Spell checks the questionnaire.
			Zoom in or out to change the size of the questionnaire on the screen.
			Define scanning. This button is only displayed if the scanning module is installed and a scanning questionnaire is being designed.

Saving the questionnaire

The results of your questionnaire design are held in the Questionnaire window, and the button can be used at any time to save the questionnaire.

• Click the button or select the File|Save menu to save any changes to the questionnaire
• Close the Questionnaire window by clicking on in the top right corner of the window. Prior to closing you will be asked if you wish to save the changes to the questionnaire.

Alternatively, if you have made changes to your questionnaire and would like to make a copy, rather than over-writing the original, you can select File | Save As to save the altered version of your questionnaire.

Zoom

The displayed size of the questionnaire can be changed by using the Zoom button on the Questionnaire toolbar. This only affects the appearance on the screen; it does not alter the look of the questionnaire when printed. The Zoom setting is stored when the Questionnaire window is closed so it re-opens with the same zoom setting.

1. Click the Zoom button on the toolbar and a drop-down list of options, from 25% up to 400%, is displayed.
2. Choose a larger value to zoom in to get a close-up view of your questionnaire.
3. Choose a smaller value to zoom out to make more questions visible but at a reduced size.
4. Alternatively you can type in any value between 25% and 400% to display the zoom setting you want.

Finding text in the questionnaire window

You can find text in the questionnaire window when you are in Design or Style mode.

1. Select Find in the toolbar topics drop-down list.
2. Type in the text that you want to look for in the empty box to the right of the toolbar topics drop-down list in the ribbon.

3. Press Enter. The search starts from the current cursor position to the end of the questionnaire, highlighting the first example of the text being searched for.
4. Press Enter again and it will search for the next example.
5. At the end of the questionnaire, you are asked if you wish to continue the search from the beginning of the questionnaire.

Use the controls to find the next occurrence and to find the previous occurrence.

The box containing the search text will store any previous searches in a drop-down list, so you can repeat searches without retyping the text. This list will be cleared when the Questionnaire window is closed.

Replacing text

1. Select Edit|Find, Edit|Replace or click to open the Find/Replace dialog.

2. Enter the text you would like to replace in the Find: field, and the text to replace it in the Replace: field. Note that you can use the Match whole words only and Match case check boxes to make your replacement more precise.

Spell checking your questionnaire

1. With the Questionnaire window open, click to start a spell check. The spell check searches the entire questionnaire from the current editing position of the cursor.
2. If a word is found with a spelling mistake, it is displayed in the dialog box and a list of alternative spellings is provided.
   • Click Ignore to leave a word unaltered.
   • Click Ignore All to skip all occurrences of that word.
   • Select Change to put the text in the Change to: box into the text of the questionnaire.
   • Select Change All to change all occurrences of that word to the new spelling.

3. At the end of the questionnaire, the spell check automatically restarts at the beginning and only stops when it has checked the entire questionnaire. It will then display a message showing the number of words checked and replaced.
4. Click OK to return to the survey.

The default setting for spell checking is to ignore both numbers and partial numbers, so that numbers that appear in questionnaire, such as Q1, Q2A, 100, 1997 will be ignored. You can change these settings by clicking Options to open the Spell Checker Options dialog.

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